Competition Rules

ANNUAL COMPETITION

Eligibility
1. All collectors who are a member of a Society affiliated to the Federation of Surrey Philatelic Societies.
2. The stamps & the philatelic material submitted for the competition must be the sole property of the society member and must be part of a bone fide collection.

2. Conditions of Entry

2.1 Entries shall comprise 16 sheets of philatelic material unaccompanied by additional pages of maps or explanatory material. The dimensions of the sheets shall not exceed 295mm high by 245mm wide. Each sheet must be in a protective transparent cover.

2.2 The first sheet of each exhibit should be an Introductory Sheet that provides a brief introduction to the Judge(s) of the subject and the scope of the entry. It is suggested that the Introductory Sheet could also include some philatelic material with half or three-quarters of the sheet devoted to the introduction.

3 A member may enter one or more entries in each of the following classes:

Traditional (Postage Stamps)

Traditional (Postal Stationery)

Postal History

Thematic Philately

Aerophilately

Revenues

Social Philately

- Cinderella

3.2 All entry forms must reach the nominated Competition organizer by a date specified when the competition entry forms are issued. Entries must be submitted in accordance with instructions issued by the Federation. Judging will take place before the date that entries are displayed.

4 Judging

4.1 The Judges shall be appointed by the Council of the Federation and will be asked to award marks according to the Marking Schedule in Appendix A. Each exhibit shall be marked separately. The Judges will be instructed to treat entries in all classes as of equal importance.

4.2 The Judges may transfer an entry from one class to another if, in their opinion, the material exhibited is more appropriate to another class.

4.3 The Judges may penalise or disqualify any entry which, in their opinion, does not satisfy the Competition Rules.

4.4 The Judges will be asked to provide written comments on each exhibit.

4.5 The Judges shall submit their judging sheets to a sub-committee of the Council who will decide the number of medals and certificates to be awarded.

5 Trophies

5.1 The Ewart Sanders Cup shall be awarded to the entry that obtains the highest overall mark in any class.

5.2 The Norwood Salver shall be awarded to the entry that obtains the highest mark in the two Traditional classes.

5.3 The Federation Trophy shall be awarded to the best presented entry. No winner of the trophy is eligible for the award in subsequent competitions.

5.4 The Brooklands Cup shall be awarded to the entry that obtains the highest mark in the Aerophilately class.

5.5 The Thematica Salver shall be awarded to the entry that obtains the highest mark in the Thematic class.

5.6 The Derek Nathan Cup shall be awarded to the best entry submitted by a member who has not previously won a Federation, National or International trophy or medal.

5.7 The Ewart Sanders Cup, the Norwood Salver, the Federation Trophy, the Brooklands Cup, the Thematica Salver and the Derek Nathan Cup are perpetual challenge trophies and shall be held by the winners for one year.

5.8 The Judges may, however, withhold any cup or trophy in the absence of an entry of sufficient quality.

5.9 If the Annual Competition and the Mason Cup Competition are held at the same event, Annual Competition trophies shall take precedence. An exhibit awarded an Annual Competition trophy shall not be eligible for the award of an individual Mason Cup trophy.

5.10 The names of the winners shall be engraved at the expense of the Federation but the winners shall be responsible for their safekeeping. The trophies shall be returned to the Hon. Secretary of the Federation in good condition at least 14 days before the next Annual competition.

MASON CUP

1. Eligibility

1.1 The Mason Cup shall be competed for annually between Societies affiliated to the Federation of Surrey Philatelic Societies.

1.2 The stamps and the philatelic material submitted for the competition must be the sole property of the society member and must be part of a bone fide collection.

2. Conditions of Entry

2.1 Each Society’s entry shall consist of exhibits by three member of the Society. Each exhibit shall comprise 16 sheets of philatelic material unaccompanied by additional pages of maps or explanatory material. The dimensions of the sheets shall not exceed 295mm high by 245mm wide. Each sheet must be in a protective transparent cover.

2.3 If the Mason Cup Competition and the Annual Competition are held at the same event, all entries in the Mason Cup Competition shall also be eligible for entry into the Annual Competition

3. Classes

3.1 A Society’s entry shall consist of one exhibit from each of three different classes selected from the following:

Traditional (Postage Stamps)

Traditional (Postal Stationery)

Postal History

Thematic Philately

Aerophilately

Revenues

Social Philately

Cinderella

3.2 All entry forms must reach the nominated Competition organiser by a date specified when the competition forms are issued. Entries must be submitted in accordance with instructions issued by the Federation. Judging will take place before the date the entries are displayed,

4. Judging

4.1 The Judge(s) shall be appointed by the Council of the Federation and will be asked to award marks according to the Marking Schedule in Appendix A. Each individual member’s exhibit shall be marked separately. The Judges will be instructed to treat entries in all classes as of equal importance.

4.2 The Judges may transfer an entry from one class to another if, in their opinion, the material exhibited is more appropriate to another class.

4.3 The Judges may penalise or disqualify any entry which, in their opinion, does not satisfy the Competition Rules.

4.4 The Judges will be asked to provide written comments on each exhibit.

5. Trophies

5.1 The Ewart Sanders Cup shall be awarded to the entry that obtains the highest overall mark in any class.

5.2 The Norwood Salver shall be awarded to the entry that obtains the highest mark in the two Traditional classes,

5.3. The Federation Trophy shall be awarded to the entry that obtains the highest mark in the Postal History class.

5.4. The Brooklands Cup shall be awarded to the entry that obtains the highest mark in the Aero Philatelic class.

5.5 The Thematica Salver shall be awarded to the entry that obtains the highest mark in the Thematic class.

5.6 The Derek Nathan Cup shall be awarded to the best entry submitted by a member who has not previously won a Federation, National or International trophy or medal.

5.7 The Ewart Sanders Cup, the Norwood Salver, the Federation Trophy, the Brooklands Cup, the Thematica Salver and the Derek Nathan Cup are perpetual cups and shall be held by the winners for one year. The judges may, however, withhold any Cup or Trophy in the absence of an entry of sufficient quality.

5.8 The names of the winners shall be engraved at the expense of the Federation but the winners shall be responsible for their safekeeping. The cups/trophies shall be returned to the Hon. Secretary of the Federation in good condition at least 14 days before the next Annual competition.

6. Display of Exhibits and Insurance

6.1 All entries will be placed on display with a notification of any trophy awarded.

6.2 Whilst the Federation will take every care of the material submitted for the competition, it can accept no responsibility for loss or damage. The Society or their members to whom the exhibits belong should arrange their own insurance.

MARKING SCHEME FOR ANNUAL & MASON CUP COMPETITIONS

1. Traditional, Postal History, Aero-philately, Revenue Classes

   Presentation 15
Condition 15
Rarity 10
Treatment 20
Importance    5
Philatelic & related knowledge/
Personal study & research 35

2. Thematic Class

Treatment: Title & plan 15
Treatment: Development 15
Treatment: Originality 5
Philatelic knowledge, study &
Research: Thematic 15
Philatelic knowledge, study &
Research: Philatelic 15
Condition 10
Rarity 10
Presentation 15

3. Social Philately Class

Title, Ideas & Creativity 20
Treatment: Plan & Development 20
Treatment: Research & Knowledge 20
Condition & Rarity 15
Intelligent use & variety of
non-philatelic material 10
Presentation 15

4 Cinderella class

Cinderella and Related Knowledge 25

Personal Study and Research 10

Treatment 20

Originality and Philatelic Importance 5

Relative condition 15

Rarity 10

Presentation, Write-up and Arrangement 5

FSPS OPEN COMPETITION RULES

Eligibility

1 All collectors who are a member of a Society affiliated to the Federation of Surrey Philatelic Societies.

2 The philatelic and non-philatelic material submitted for the competition must be the sole property of the society member and must be part of a bone fide collection.

2. Conditions of Entry

2.1 A member may enter one or more entries. Entries shall comprise 16 sheets of philatelic material unaccompanied by additional pages of maps or explanatory material. The dimensions of the sheets shall not exceed 295mm high by 245mm wide, or a lesser number of sheets providing a an equivalent area. Each sheet must be in a protective transparent cover.

2.2 The first sheet of each exhibit should contain a Plan that provides a brief introduction to the exhibit and sets out how the subject is developed to create information for non-philatelists.

2.3 At least 50% of the material displayed must be philatelic. Non-philatelic material must be no thicker than 5mm to fit into standard exhibition frames.

2.4 All entry forms must reach the nominated Competition organiser by a date specified when the competition entry forms are issued. Entries must be submitted in accordance with instructions issued by the Federation.

3 Judging

3.1 Entries will be judged by visitors to the Convention who will be invited to vote for their preferred exhibit.

4 Trophy

4.1 The Ian Hamilton Cup shall be awarded to the entry that receives the highest number of vote cast by visitors to the Convention

4.2 The Ian Hamilton Cup is a perpetual challenge cup and shall be held by the winner for one year.

4.3 The name of the winner shall be engraved at the expense of the Federation but the winner shall be responsible for the cup’s safekeeping. The cup shall be returned to the Hon. Secretary of the Federation in good condition at least 14 days before the next Open competition.

5. Display of Exhibits and Insurance

5.1 All entries will be placed on display, normally at the Spring Convention, to enable visitors to cast their votes for the most popular entry. The Federation shall provide voting slips and a ballot box.

5.2 Whilst the Federation will take every care of the material submitted for the competition, it can accept no responsibility for loss or damage. Entrants are responsible for arranging their own insurance.